Are your office tools and equipment outdated? If so, it might be time to upgrade. Relying on outdated technology might compromise your efficiency, adherence to compliance regulations, and overall productivity. Outside of your office personnel, your company’s biggest asset regarding growth and success might just be your office equipment. Therefore, having modern, reliable equipment is a must.
There are important questions for you to consider when deciding whether or not you need to upgrade your office equipment, including:
- When was the last time you purchased or leased new imaging equipment for your office?
- Are your current devices meeting your team’s workflow demands?
- Are you concerned with the security of your data?
- Do you think you’re overpaying to print?
- Are you positive you are adhering to any governmental or state compliance regulations?
If any of the above questions made you pause, it might be time to speak with your local office equipment dealer about your options. Upgrading your office equipment may seem like a daunting undertaking, but it doesn’t have to be. Working with a local partner here in the Houston area can simplify the process for you, with representatives taking your workflows, needs, and budget into consideration. New office equipment can be a boon to your business, simplifying workflows, enhancing efficiency, and increasing productivity.
Do You Need New Office Equipment?
If you’re still unsure about taking the next step, there are a few overarching factors to deliberate when determining whether an upgrade is necessary or if your current office equipment is sufficient. If you’re still on the fence, consider the following:
1. Better Efficiency and Workflows
Modern machines are designed to keep up with modern workflows. The latest office equipment offers enhanced applications and functionality based on how offices work today. Thus, updated equipment will make your team more efficient, enabling them to get more work done in shorter periods of time. Consider mobile printing options, for example. Updated printers allow off-site workers to print directly from their smartphones, which allows your office staff to follow-up immediately on invoices, contracts, and more. Another example is output. A high-volume printer can handle numerous outputs and can even offer finishing features, like stapling or folding, to ensure you can handle the work that is expected of your company. If you find that your workflows are hindered by outdated office equipment, it might be time to upgrade. Doing so will increase your team’s ability to get work done.
2. Easy to Use with Enhanced Features
Another benefit of updating your office equipment is the ease of use modern machines present to even your least tech-savvy employee. Intuitive designs and touchscreen panels make using your new machine easy for everyone. Better still is that these devices also provide more features than their legacy counterparts. Mobile printing applications, higher volume outputs, faster page speeds, and more are all available with updated office equipment. The ease of use continues even with these upgraded features, as switching from one function or application to another is intuitive and seamless. Credible office equipment dealers will even provide your staff with training on new machines to ensure your team is up to speed on how to use your new device(s). They can hit the ground running, realizing efficiency and productivity improvements immediately with your new device.
3. Reduced Cost
Reducing costs after upgrading equipment might seem strange, but it is absolutely possible. In some instances, you can consolidate your devices to reduce overhead. Consider incorporating a multifunction printer (MFP), which will provide copying, scanning, faxing, and printing capabilities all in one device. You can free up valuable office real estate with one device instead of four, and save on consumables, like toner, with needing to supply one instead of four separate devices.
Another way cost savings can be realized when updating your office equipment is through the purchase or lease of energy-efficient devices. Energy Star® equipment is available on the market today to promote reducing how much energy your office equipment uses. These modern machines have sleep mode functionality available, whereby your office equipment routinely decreases energy consumption when not in use. You can even set them to shut off automatically at night after your office closes. Conversely, older models take a significant amount of time to warm up, which discourages employees from ever shutting them down; older models use just as much energy when in use as when your office is closed overnight and on the weekends. Upgrading your office equipment can decrease a business’s carbon footprint and emissions that result from energy consumption while saving you money.
If you’re wondering whether or not you need new office equipment, first determine if your current models are efficient, easy to use, and cost-effective. To speak with a professional about your options, contact On Demand. As your local Houston area reseller of Xerox, Lexmark, Kyocera, and Epson copiers and Pitney Bowes mailing solutions, we are primed to help you update your office technology.